Now that many of us are starting to travel again after the global pandemic, businesses need to re-evaluate corporate travel spending. and determine if the policy needs to be updated. reduce expensesor make other changes.
You might be keen to try to keep your travel costs as low as possible right now. Especially when it comes to talking about an impending recession.negotiating better corporate travel rates for your organization.
if so You should talk to your travel provider about negotiating the best deals on things like flights, accommodation, and car rental. Here are some tips to help you increase your results.
Know what you are trying to achieve
Start by clarifying what you are trying to achieve with your negotiations. Before you start a discussion about price or terms changes. Make sure you’re looking for a percentage discount on the price.
Offers for booking more stays or flights per year Reduced rate if you pay your bills before the due date. or other terms and conditions.
The more you are clear what you see as a victory. It’s easier to know what to focus on when you’re negotiating with a travel provider.
It can have a huge impact on the strength of your negotiations with travel agencies. If you centralize reservations If your organization works in multiple branches or branches or have a franchise store or office or other places Follow the steps to centrally process all travel bookings. This may happen at the head office or one of the specific sites.
This can create great economies of scale. Set up a global consolidation strategy and take advantage of the more rooms, cars, flights, etc. you can book. Sellers will see you as a higher-value account and are more likely to try to negotiate a better price or payment term. Number strength can go a long way when you want to negotiate.
Promote relationships with sellers
Next, find ways to foster better relationships with the merchants you book with to get a better chance of getting lower prices or better terms.
Take the time to build real connections and get to know the people you’re dealing with. That way, when you’re ready to go to them and ask for better options. Your contacts will listen and try to make things work for you more.
There are several ways you can create these relationships. For example, make sure that vendor invoices are paid on time – by using a wizard. travel spending management software can help with this Like other streamlined digital accounting tools Be courteous and friendly in your communications and provide positive feedback when appropriate.
Also, try not to stress people too much about expediting booking arrangements. or to provide you and your team with a continually better room or seat. vehicles to rent, etc.
Consider different types of benefits and privileges.
Another trick to taking advantage of more travel negotiations is to be open to benefits and perks that go beyond low-cost bookings. For example, you can keep your employees happy.
by negotiating room upgrades and inclusion in every booking or to get the latest and most comfortable vehicle when borrowing from a rental agent.
You may set business class standards for all journeys for a specified period. or request that all staff be given more checked baggage allowance.
These may not reduce your upfront costs. But it can save you money in the long run. You’ll be happier, refreshed, and make your employees more productive and focused. And it tends to be less demanding for processing costs.
Take advantage of loyalty plans and rewards programs.
It’s also a good idea to take advantage of loyalty plans and rewards programs to get better corporate travel rates. If you normally book with the same hotel chain, airline or car rental agency See the website or other documentation.
to see if they have a loyalty offer that you can sign up for your business. You should be able to get better rates and discounts for joining their rewards program if you can.
The benefits of such loyalty offers vary from carrier to provider. but may include late check-out. Free use of the mini bar Free delivery of a rental car to the airport or train station. Free car rental special days or lower insurance costs Above all.
Follow all of the advice above to save you big money for your company in the months and years to come.negotiating better corporate travel rates for your organization.